|
The New Jersey Antique Radio Club is a
nonprofit organization incorporated under the laws of the State of New Jersey.
As such, it is legally required that we have a formal constitution spelling out
the purpose of our organization.
Constitution and By-laws
of the New Jersey Antique
Radio Club
Article I:
Name
The name of this organization shall be "New Jersey Antique
Radio Club" and shall be referred to in this document as
"NJARC".
Article II: Purpose
To educate the membership
and promote the collection, restoration and repair of antique and collectible
radios and related items. This will be accomplished by incorporating lectures
and seminars into monthly meetings to share the expertise of individual members
and guest speakers.
Article III: Location
The office of
NJARC, where the general business of the corporation is transacted and where
the records of the corporation are kept, is the residence of the President or
Executive Board member(s) appointed by the President.
Article IV:
Membership
A) Membership is open to any person interested in
collecting, restoring or repairing antique and collectable radios or related
items. This membership may be extended to the member's family allowing the
member's spouse full membership for a nominal fee not to exceed 33 1/3 % above
normal membership dues rounded up to the next dollar. Members are encouraged to
bring their spouses and families to NJARC events.
B) A member in good
standing is a member whose dues are current.
1. A member in good
standing shall be afforded the privilege of voting, either in person or by
proxy.
2. A member in good standing shall receive a newsletter as issued
to each household.
3. A member will be dropped from the membership
rolls after appropriate notification of non-payment of dues. To be reinstated,
the member is required to remit a maximum of one years dues.
Article
V: Officers and Executive Board
A) In June every two years, the
membership shall elect seven members in good standing to the office of
President, Vice-president, Secretary, Treasurer, Sergeant-at-arms / Steward,
Technical Coordinator and Trustee. The new President will then upon taking
office, name one Trustee and if in order, the outgoing President will become a
Trustee until the new President leaves office. The nine new officers will take
office the month after the election, each will be members of the Executive
Board and each will have one vote.
B) The Executive Board will convene
when appropriate to set policy. Executive Board members may serve an indefinite
number of terms as long as they continue to be elected by the majority vote of
the general membership in good standing.
C) The President shall preside
at all meetings of the members of the Executive Board, and assume leadership
and responsibility for NJARC business.
D) The Vice-president, in the
temporary absence of the President shall serve as the interim President, or in
case of the President's death, resignation or inability to act, will assume the
rights, powers and duties of the President until the completion of the present
term. The office of Vice-president will then become vacant.
E) The
Secretary shall maintain minutes of Executive Board and general meetings and
report on the minutes to NJARC members either through the NJARC newsletter or
at general meetings. In addition, the Secretary will maintain an up-to-date
register of the names and addresses of all NJARC members in good standing and
issue membership cards.
F) The Treasurer shall be responsible for all
moneys, debts, obligations, documents, contracts and other financially related
papers belonging to NJARC, in addition to paying NJARC bills and maintaining a
record of receipts and expenses. The Treasurer shall receive all moneys of
NJARC and deposit same in the bank account approved by the Executive Board. The
Treasurer shall make reports on the financial state of NJARC at NJARC meetings.
G) The Sergeant-at-arms / Steward shall be responsible for helping to
maintain order at all meetings. At meetings the Steward will be responsible for
preparing all food and beverages. At the conclusion of the meeting, the Steward
will assure that the meeting hall is in the same condition as when the members
arrived.
H) The Technical Coordinator will be responsible for
scheduling technical discussions on topics of interest to the general
membership of NJARC. The Technical Coordinator is to have maximum discretion in
choosing topics and speakers.
I) The Trustees shall sit on the
Executive Board and act in an advisory capacity.
J) Each Executive
Board member shall be subject to removal by the following procedure upon
receipt of a recall petition signed by one-third of NJARC membership in good
standing. At a general meeting of the club membership, with two-thirds of the
vote of a quorum of members in good standing voting in the affirmative, they
may remove the Executive Board member.
K) Vacancies on the Executive
Board due to: death, resignation, matters of health or cause, except as
prescribed elsewhere, shall be filled by majority vote of the remaining NJARC
Executive Board members from the general membership and the new Executive Board
member shall serve until the upcoming general election meeting in June of the
election year.
L) The Executive Board may create whatever committees or
make whatever appointments are necessary to facilitate the operation of NJARC.
Such committees and appointments shall operate under Executive Board
guidelines.
M) The Executive Board shall appoint a Newsletter Editor.
This editor shall publish the NJARC Newsletter, with the help of other NJARC
members who volunteer for such activity, for distribution to NJARC members in
good standing. Except for official NJARC By-laws and policies, and subject to
future review by the NJARC Executive Board or NJARC membership, the Newsletter
Editor shall have maximum discretion in deciding newsletter content, format,
subjects of articles, advertisement and all other newsletter content.
N) The responsibility for running fund raising events such as, but not
limited to, fleamarkets and conferences shall rest with the Executive Board.
Dates and times of such events shall be at the discretion of the Executive
Board. The Executive Board shall inform the membership of such events at least
60 days before the event and call for volunteers from time to time to insure
success.
O) The expenditure of NJARC funds for the purpose of promoting
NJARC sponsored events or to facilitate the operation of NJARC is at the
descretion of the Executive Board by a simple majority vote.
Article
VI: Meetings
A) NJARC shall hold monthly meetings.
B) The
June meeting of every year ending in an even number will serve as the monthly
meeting at which time the election of Executive Board members will be held.
Instead of a nominating committee, all nominations will come from the floor.
C) Notice of general meetings setting forth date, time and place of the
meeting shall be mailed to all NJARC members at least seven days prior to the
meeting date and may be made part of the NJARC newsletter and / or put in a
suitable non-NJARC publication such as Antique Radio Classified.
D) A
Quorum shall be required for transaction of all business before the general
membership.
1. A quorum shall consist of at least 20 percent or 20
members, whichever is fewer, of the NJARC membership in good standing, present
or represented by proxy.
2. A proxy is a signed and dated statement of
intent by a member in good standing, giving another member in good standing
their vote.
3. The NJARC Secretary shall be the authority on members in
good standing based on membership records, and will pass on the validity of any
challenged proxy accordingly.
4. Each NJARC member in good standing for
at least 28 days shall be entitled to one vote.
E) When not
inconsistent with provisions of the NJARC Constitution and By-laws, Robert's
Rules of Order shall govern the conduct of all meetings. However, these rules
may be suspended at any time by majority vote of the Executive Board at
Executive Board meetings or by majority vote of a quorum at NJARC general
meetings.
Article VII: Personal Liability
All persons or
corporations extending credit to, contracting with or having any claim against
NJARC or its Executive Board members shall look only to the funds and property
of NJARC for payment of any contract or claim or for payment of any debt or any
money that might otherwise become due or payable to them from NJARC, or NJARC
officers, respectively, so that neither the NJARC membership or NJARC Executive
Board members past, present or future, shall be personally liable therefore.
Article VIII: Adoption of Constitution and By-laws.
This
Constitution shall become effective immediately following it's adoption by
consent of the majority of NJARC members present at the October, 1998 meeting
of NJARC, with notice to be given, and the Constitution to be included in the
November 1998 NJARC Newsletter or handed out at the November, 1998 meeting.
Article IX: Dissolution
Upon a two-thirds vote for
dissolution of NJARC, any assets in the form of money in the treasury of NJARC,
will be donated to an organization chosen by two-thirds vote of the surviving
general membership in good standing. Other tangible assets owned by NJARC will
be liquidated by sale or auction and the proceeds donated to the organization
chosen above or to another chosen by two-thirds vote of the surviving general
membership in good standing. Other property held but not owned by NJARC will be
returned to the rightful owner or heir.
Article X: Dues and
Assessments
A) Annual dues are $20.00. Changes may be made at
monthly meetings by majority vote of a quorum, providing notice of such
proposals have been given to members in good standing at least seven days
before the meeting.
B) The Executive Board may assess participants in
NJARC sponsored events or at meetings an amount above the membership dues to
cover costs to NJARC.
Article XI: Compensation
No part
of the net holdings of NJARC shall be used, to or for the benefit of, or be
distributed to individual NJARC members, Executive Board members, or other
private persons, except that NJARC Executive Board is authorized to pay
reasonable compensation for services rendered, reimburse out-of-pocket costs of
NJARC members in good standing for approved activities, and spend money on
other activities in furtherance of purposes set forth in this Constitution and
By-laws.
|
